What does the report contain?

The PDF

The PDF is laid out as the record IRS Publication 463 asks for. Its first page is the summary:

1. Deduction by form — the business miles, parking and tolls that go on Schedule C, the medical and charity miles for Schedule A if you itemize, and moving miles for Form 3903
2. The standard rates — every IRS rate that applied inside the period, so a year with a mid-year change shows both halves. They sit under the form summary, or beside it when that space is short, and move to the next page only when the first page is full
3. Vehicle information — when each car went into service, its odometer at the start and end of the period, and its business, commute and other miles: the figures Schedule C Part IV asks for

Then the drives behind each form, the trip log, and the records page.

Drives by form

The second page totals the drives behind each form: business drives by vehicle for Schedule C, with commute and personal drives listed but not counted; medical and charity drives for Schedule A; and a move on orders for Form 3903 when the period has one. Each line has its drives, miles, value, parking and tolls.

The trip log

Every drive in the period, one row each: date, time, type, business purpose, where it started and ended, miles, rate, parking and tolls, and what it is worth. Drives you added by hand are marked with an asterisk, and drives Claude added for you with a dagger (†). A business drive with no purpose shows Not recorded, unless the report was made with Leave out warnings.

What the IRS asks a log to show: What does the IRS want to see in a mileage log?.

Records and certification

The last page prints the yes-or-no questions of Schedule C Part IV with boxes for you to tick, says how the log was kept, and ends with a line for your signature.

What is left out

Drives still waiting for your review, and drives locked by the free plan’s monthly limit, are not counted — the report says how many. When a report covers all drives, personal and commute drives are listed but not deducted.

The CSV

The same drives, one row each: start and end time, category, purpose, from, to, miles, rate, mileage value, parking, tolls, total, vehicle, notes and how each was logged — recorded, entered by hand or added by Claude — with the totals on the last row.

A rate of your own

A report made with its own Rate per mile becomes a mileage reimbursement claim — for an employer or client who pays a set rate — instead of a deduction log. An Employee / Reference ID saved in Settings is printed beside Account at the top of the first page: How do I add my employee or reference ID to a report?.